(Original on Academic and Student Affairs, Executive Office of the President and Provost letterhead)
November 28, 2022
Property and Space Management Data Domain Council
Kristine Kenney, Director, Campus Architecture and Planning, UW Facilities
Amy Van Dyke, Director, Planning and Administration, UW Bothell
Tony Guerrero, Associate Vice Chancellor for Facilities Services and Campus Operations, UW Bothell
Elizabeth Hyun, Campus Space Planning Manager and Architect, UW Tacoma
Stanley Joshua, Director, Facilities Services, UW Tacoma
Rob Hinton, Director, Planning and Facilities, UWMC Montlake
Joanna Pang, Director, Engineering Services, UW Facilities
Tim Rhoades, Director of Information Technology
Rod Worden, Associate Vice President, Operations, UW Facilities
All-
I am pleased to invite you to serve as a sub-domain steward on the University of Washington’s Property and Space Data Domain Council. This council is part of a new stewardship approach developed in conjunction with the University’s revitalization of data governance. The Property and Space Data Domain Council is charged with stewarding the University’s property and space data, and work towards the goal of deriving the most value from that data, while managing risk.
Background:
In 2006, UW formed a Data Management Committee to provide support and advice regarding the administration, access and use of UW data. The committee appointed data trustees and custodians to steward University data. In 2017, the provost charged a Task Force with redesigning and updating the UW’s data governance model. The updated model launched in 2019.
A survey of stakeholders in 2020 made clear that the existing data stewardship model is still unclear, and not well aligned with current data governance. Some of the appointed data stewards are engaged, but not supported; others are disengaged. To address these issues, UW Data Governance has developed a new approach to stewardship.
Types of data stewards:
Institutional Domain Stewards are consensus-builders who support a strategic, cross-functional view of data for the benefit of the enterprise. They serve on the Data Governance Steering Committee and represent the domain in enterprise level conversations. The Institutional Domain Steward for Property and Space is Lou Cariello, Vice President of Facilities.
Data Domain Council Chairs are consensus-builders who convene domain council meetings that address domain-specific issues, and serve on the Data Governance Operational Committee, where they represent the domain in cross-functional, enterprise discussions about domain data. I, Steve Tatge, serve as the Data Domain Council Chair for the Property and Space domain. To support the chair, the Property and Space Data Domain content lead is Molly Breysse Cox.
Sub-domain stewards are experts who understand, identify and resolve data quality issues within their business area. They are active participants in the domain council and ensure a cohesive approach to data throughout its lifecycle. The sub-domain stewards for the Property and Space domain are the members of this council and are:
| Name | Sub-Domain |
|---|---|
| Kristine Kenney | UW Seattle Campus |
| Amy Van Dyke | UW Bothell |
| Elizabeth Hyun | UW Tacoma |
| Rob Hinton | UW Medicine Campuses/ Montlake, Northwest, Harborview |
| Joanna Pang | UW Seattle Campus Assets and Preventive Maintenance |
| Tony Guerrero | UW Bothell Campus Infrastructure, work orders, assets, preventive maintenance |
| Tim Rhoades | UW Facilities/ Information Systems |
| Rod Worden | UW Seattle Campus Infrastructure, work orders |
| Stanley Joshua | UW Tacoma Campus Infrastructure, work orders, assets, preventive maintenance |
Sub-domain Steward Charge
Together, the sub-domain stewards will work to anchor the people, process, and technology change in the Property and Space domain. You will represent the concerns of others and put foremost the needs of the entire UW. You may be tasked with representing the enterprise, a domain, or a smaller constituency: a business unit, department, or even a set of data itself.
As members of the Property and Space Data Domain Council, you will focus on issues unique to the domain and supporting the chair of this council to represent domain issues in cross-domain and institutional discussions at the Data Governance Operational Committee. As chair, I will support the Institutional Domain Steward, Lou Cariello, in strategic, cross-functional enterprise discussions at the Data Governance Steering Committee.
We ask that as a sub-domain steward, you:
- Establish delegates related to specific business data for your unit who will be able to participate in our Council meetings as needed to resolve data questions pertaining to their area of expertise.
- Work on behalf of the UW as a whole, including all three campuses and the Medical Center
- Take an institutional view and think about the data in the context not only of the function, process or system for which you are responsible, but also across functions and across the enterprise
- Focus on data over systems, stewarding the data regardless of where it resides
- Approach your work as a collaborative leader and representative, gathering input from those not present on this council and providing the information essential for the Data Domain Council Chair to represent the domain to data governance groups and to the leaders and councils of other domains
- Promote, with your work, informed decision-making and shared solutions, create buy-in and enable positive culture change, and apply experience and expertise to ensure data strategies come to fruition
- Keep UW’s diversity and equity goals in mind when making recommendations, such as Goal 6 in the UW’s Diversity Blueprint, “Improve Accountability and Transparency”
Deliverables will be based on priorities the Property and Space Domain council sets for itself in collaboration with the UW’s data governance groups, and will include planning, policy, data definition and classification, quality, access, inventory, issues response, communication and training, architecture, and analysis specific to the data within the domain.
Timeline: one-year appointment
Time Commitment: I expect the work of our council will require sub-domain stewards to spend approximately four to five hours per month.
Content Lead: Molly Breysse Cox- Business, Innovation, and Technology, UW Facilities
Technical Systems Lead: Tim Rhoades- Business, Innovation, and Technology, UW Facilities
Administrative: Marlene Poches- Asset Management, UW Facilities
We’ll be doing some onboarding work with everyone and setting up a Teams site through which much of our work will be organized and stored, and through which we’ll communicate with each other on Domain-related issues.
Thank you for your willingness to serve the UW community in this important capacity.
Sincerely,
Phil Reid
Vice Provost, Academic and Student Affairs
Professor of Chemistry