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Policies
The Data Governance Committees take direction and align their activities in support of all relevant UW Information Security and Privacy policies. These policies are published in the UW’s Administrative Policy Statement (APS) system. Relevant policies include:
- Information Security Controls and Operational Practices (APS 2.6)
- Information Security and Privacy Roles, Responsibilities, and Definitions (APS 2.4)
- University Privacy Policy (APS 2.2)
- Information Security and Privacy Incident Management Policy (APS 2.5)
Standards
UW Data Governance structures aim to create data management, access, and usage standards that support existing UW policies involving information security and retention. The UW Institutional Data Management Standard is in support of Security and Privacy Policies and defines foundational principles, roles and responsibilities that govern data management issues at the UW. Relevant standards include:
- Defined foundational principles, roles and responsibilities that govern data management issues at the UW.
- Created by the former Data Management Committees (2006-2014).
- Will be updated by the Data Governance Committees in 2020-2021.
Contact the Data Governance Committees at datagov@uw.edu for more information.
- Defines the limited circumstances when the University of Washington (UW) will collect and use Social Security Numbers (SSNs);
- Defines how the UW and its workforce members will store and distribute SSNs to maintain the confidentiality of the numbers; and
- Requires that the UW contractually require non-UW employees (including vendors) to adhere to this standard when given access to UW-collected SSNs.
See Social Security Number Standard
Contact UW Privacy Office for more information.
Procedures & Guidelines
Procedures and guidelines are approved and published recommendations, advisement, procedure, or outline explaining how University policies or standards should be implemented. The prior data management committee published various procedures and guidelines from 2008 to 2014. These procedures and guidelines are being re-evaluated and will be either updated, referred to another UW committee/group/organization, or retired by the Data Governance Committees.
Recent Updates
Stay tuned! Information will be made available soon.
Planned Updates for 2020-2021
Once the Data Governance Committees update the procedures and guidelines listed below, the information will be made available on this website. Content is out of date and does not meet accessibility requirements in pdf format, thus they are not being republished until both issues are addressed. Contact the Data Governance Committees at datagov@uw.edu for more information on the following.
| Number | Name/Title |
|---|---|
| 1022 | HR/Payroll Data Access for University Advancement, Alumni, and Donor System |
| 1023 | HR and Student Data Access for University Library System |
| 1024 | HR/Payroll Data Access for Office of Research to fulfill Federal Reporting Requirements |
| 1025 | Usage of Departmental and Unit Data on UW Tableau Server |
| 1026 | Usage of Tableau Public Server |
| 1028 | UW Installation of Tableau Public |
| 1029 | Preferred Name Guideline |
Referred to Another UW Committee/Group/Organization
The Data Governance Committees referred several procedures and guidelines to other UW committees/groups/organizations to either retire or update and publish on their websites.
Contact Privacy Steering Committee by way of the UW Privacy Office at uwprivacy@uw.edu for more information on the following:
| Number | Name/Title |
|---|---|
| 1004 | Access and Use Agreement |
| 1013 | Home Address and Contact Information: Guideline for Access and Use |
| 1019 | Classification of UW NetID and Related Identifiers |
| 1027 | Safe Aggregation of Personally Identifiable Information |
Contact the Enterprise Data Warehouse service at help@uw.edu for more information on the following:
| Number | Name/Title |
|---|---|
| 1014 | Application Development Team |
| 1015 | Pre-Production Data |
| 1016 | Test Account Set-up |
| 1017 | Access to EDW Data by Applications |
| 1021 | EDW End User Access Review |
Retired
The below procedures and guidelines were retired because they were out of date or did not apply to multiple data domains or systems, which is the scope and focus of the Data Governance Committees. Contact the Data Governance Committees at datagov@uw.edu for more information on the following:
UW Data Management Procedures Document
| Number | Name/Title |
|---|---|
| 1001 | Data Access Guideline: Institutional Base Salary |
| 1002 | Data Access Guideline: Sponsored Program Data |
| 1003 | Data Custodian Guidance on Assigning Users to Roles |
| 1005 | Expanded Access to Financial Data |
| 1005a | Addendum: Expanded Access to Financial Data |
| 1006 | Financial Accounting System Reject Report Exemption Request |
| 1008 | Institutional Data Guideline for Redundant Data Repositories |
| 1009 | Redaction of Social Security Numbers |
| 1010 | Encryption of Student ID in OPB Database |
| 1012 | Purchasing Data Access Guideline |