Data Governance
Academic Data Domain Council
Topics & Initiatives
The Academic data domain council is currently working on:
- Identifying topics for the council to address
- Integrating Academic domain data with the new IOS structure
- Supporting TrustArc Personal Data Inventory Software Implementation
Meeting Topics & Outcomes
Autumn 2022
- Subcommittee work:
- Residency and Citizenship Subcommittee – work in progress
- Education Level in the Student Database – work in progress
- Reviewing and Approving Academic Term Vetting Backlog
- Reviewing and Approving EDW and BI Portal Access Requests
- Preparing to support TrustArc Personal Data Inventory Software Implementation
- Trained on Records Retention vs. Archive Records by Barbara Benson, Records and Retention
- Discussions:
- Student Database name format in a single field vs. splitting out all three names
- Emergency Contact data collection and storage
- Supporting Reporting Prioritization Group changing from “Caucasian” to “White” in BI reports and EDW
- Exploring topic of who determines race/ethnicity questions on admissions applications
Summer 2022
- Subcommittee work:
- Location Data Subcommittee – work completed
- Residency and Citizenship Subcommittee-work in progress
- Reviewing and Approving Academic Term Vetting Backlog
- Reviewing and Approving EDW and BI Portal Access Requests
- Preparing to support TrustArc Personal Data Inventory Software Implementation
Winter 2022
- Data Domain Council Chairs Intake Form spreadsheet review
- Feedback on IOS Phase C Taskforce Report
- Feedback on Intake Form request: Proper capture and storage of person names
- Presentation by Jason Campbell on Institutional Organization Structure Taskforce Reports and Data Domain Council review plans
- Navigating MS Teams’ folder for Academic Data Domain Council
- IOS Phase C Taskforce Report and PPT review
Fall 2021
- First convening and onboarding with Data Governance leadership
Roadmap
Coming soon.
Current Academic Data Domain Stewards and Council Members
Institutional Domain Steward
Phil Reid, Vice Provost, Academic & Student Affairs
Council Leadership
Helen B Garrett, University Registrar and Chief Officer of Enrollment Information Services, Enrollment Management
Sub-domain Stewards
| Sub-domain Area | Name | Title/Org |
|---|---|---|
| FERPA Education Records, Enrollment and Academics | Helen B Garrett | University Registrar and Chief Officer of Enrollment Information Services, Enrollment Management |
| Student Life data | Glenna Chang | Associate Vice President, Office of Student Life |
| Graduate Admissions data | Erin Crom | Director, Graduate Enrollment Management Services, Graduate School |
| Equipment Inventory Office | Alice Few | Data Analyst, University of Washington Tacoma, Institutional Research |
| Educational Assessment and Survey | Sean Gehrke | Director, Office of Educational Assessment, Undergraduate Academic Affairs |
| Reporting Data | Darcy Posselli | Institutional Analyst, Office of Planning & Budgeting |
| Advising and Retention data | Michaelann Jundt | Associate Dean, Undergraduate Academic Affairs |
| Financial Aid data | Kay Lewis | Assistant Vice Provost and Executive Director of Financial Aid, Enrollment Management |
| Immigration/International data | Kim Lovaas | Director, International Student Services, Enrollment Management |
| Enrollment and Academics data | Pamela Lundquist | Registrar, University of Washington Bothell, Division of Enrollment Management |
| Student Accounts data | Carla Perez | Director, Student Fiscal Services |
| Instructional Support data | Nate McKee | Director, Academic Services, Office of the Provost |
| Curriculum Management data | Tina Miller | Senior Associate Registrar and Chief Residency Officer, Enrollment Management |
| Undergraduate Admissions data | Paul Seegert | Director of Admissions, Enrollment Management |
Subject Matter Experts and Ex-Officio Members
The council will invite and consult a wide range subject-matter experts as needed, including the following regular attendees.
| Topic Area | Name | Title/Org |
|---|---|---|
| Financial Aid data | Tony Casement | Associate Director, Office of Student Financial Aid, Enrollment Management |
| Undergraduate Admissions data | Neal MacCannell | Director of Admissions Information & Systems, Enrollment Management |
| Meta data and Knowledge Navigator data | Keith Van Eaton | Metadata Manager, Enterprise Reporting & Analytics, UW-IT |
Academic Data Domain Council Charge
The Academic data domain council is charged with developing a cohesive approach to stewarding the University’s academic data — an approach that derives the most value from the data while managing risk. Members have a one-year appointment. Read the full charge letter for details.
Shared Resources
Coming soon.