Data Governance
Academic Data Domain Council
Topics & Initiatives
The Academic data domain council is currently working on:
- Identifying topics for the council to address
- Integrating Academic domain data with the new IOS structure
- Supporting TrustArc Personal Data Inventory Software Implementation
Meeting Topics & Outcomes
Winter 2023
- Continued review and approval of EDW access requests
- Continued review and approval of Academic Terms from the Academic Terms Vetting Group
- Data Governance Operating Committee Core Term Vetting Updates
Intake Form Review:
- Request to add first, middle, last, and suffix to SDB screens to allow information from admissions’ applications to move to EDW. SDB truncates first and middle together and creates problems for students having their first and middle names turned into one.
- Amending Educational Level table in the SDB to include more details to serve needs for both undergraduate and graduate questions related to First Generation status
- Emergency Contact collection status proposed changes; still in progress
- Request for new role in the EDW for Hall Health to manage COVID Vaccination Requirement
- Advising UW-IT Information Management on Internal Controls recommendation to remove student data in EDW which exceed retention schedules
Guest Presentations: Rob McDade, Information Management, UW-IT, “What is SMATing?”
UW Privacy Updates
- Continued education of the Council on the need to complete the TrustArc inventory activities
Autumn 2022
- Subcommittee work:
- Residency and Citizenship Subcommittee – work in progress
- Education Level in the Student Database – work in progress
- Reviewing and Approving Academic Term Vetting Backlog
- Reviewing and Approving EDW and BI Portal Access Requests
- Preparing to support TrustArc Personal Data Inventory Software Implementation
- Trained on Records Retention vs. Archive Records by Barbara Benson, Records and Retention
- Discussions:
- Student Database name format in a single field vs. splitting out all three names
- Emergency Contact data collection and storage
- Supporting Reporting Prioritization Group changing from “Caucasian” to “White” in BI reports and EDW
- Exploring topic of who determines race/ethnicity questions on admissions applications
Summer 2022
- Subcommittee work:
- Location Data Subcommittee – work completed
- Residency and Citizenship Subcommittee-work in progress
- Reviewing and Approving Academic Term Vetting Backlog
- Reviewing and Approving EDW and BI Portal Access Requests
- Preparing to support TrustArc Personal Data Inventory Software Implementation
Winter 2022
- Data Domain Council Chairs Intake Form spreadsheet review
- Feedback on IOS Phase C Taskforce Report
- Feedback on Intake Form request: Proper capture and storage of person names
- Presentation by Jason Campbell on Institutional Organization Structure Taskforce Reports and Data Domain Council review plans
- Navigating MS Teams’ folder for Academic Data Domain Council
- IOS Phase C Taskforce Report and PPT review
Fall 2021
- First convening and onboarding with Data Governance leadership
Roadmap
Coming soon.
Current Academic Data Domain Stewards and Council Members
Institutional Domain Steward
Phil Reid, Vice Provost, Academic & Student Affairs
Council Leadership
Helen B Garrett, University Registrar and Chief Officer of Enrollment Information Services, Enrollment Management
Sub-domain Stewards
| Sub-domain Area | Name | Title/Org |
|---|---|---|
| FERPA Education Records, Enrollment and Academics | Helen B Garrett | University Registrar and Chief Officer of Enrollment Information Services, Enrollment Management |
| Student Life data | Glenna Chang | Associate Vice President, Office of Student Life |
| Graduate Admissions data | Erin Crom | Director, Graduate Enrollment Management Services, Graduate School |
| Equipment Inventory Office | Alice Few | Data Analyst, University of Washington Tacoma, Institutional Research |
| Educational Assessment and Survey | Sean Gehrke | Director, Office of Educational Assessment, Undergraduate Academic Affairs |
| Reporting Data | Darcy Posselli | Institutional Analyst, Office of Planning & Budgeting |
| Advising and Retention data | Michaelann Jundt | Associate Dean, Undergraduate Academic Affairs |
| Financial Aid data | Kay Lewis | Assistant Vice Provost and Executive Director of Financial Aid, Enrollment Management |
| Immigration/International data | Kim Lovaas | Director, International Student Services, Enrollment Management |
| Enrollment and Academics data | Pamela Lundquist | Registrar, University of Washington Bothell, Division of Enrollment Management |
| Student Accounts data | Carla Perez | Director, Student Fiscal Services |
| Instructional Support data | Nate McKee | Director, Academic Services, Office of the Provost |
| Curriculum Management data | Tina Miller | Senior Associate Registrar and Chief Residency Officer, Enrollment Management |
| Undergraduate Admissions data | Paul Seegert | Director of Admissions, Enrollment Management |
Subject Matter Experts and Ex-Officio Members
The council will invite and consult a wide range subject-matter experts as needed, including the following regular attendees.
| Topic Area | Name | Title/Org |
|---|---|---|
| Financial Aid data | Tony Casement | Associate Director, Office of Student Financial Aid, Enrollment Management |
| Undergraduate Admissions data | Neal MacCannell | Director of Admissions Information & Systems, Enrollment Management |
| Meta data and Knowledge Navigator data | Keith Van Eaton | Metadata Manager, Enterprise Reporting & Analytics, UW-IT |
Academic Data Domain Council Charge
The Academic data domain council is charged with developing a cohesive approach to stewarding the University’s academic data — an approach that derives the most value from the data while managing risk. Members have a one-year appointment. Read the full charge letter for details.
Shared Resources
Coming soon.